Public-record fundamentals

Public Records Guide: Sources, Limits and Verification

Public records can answer useful questions, but they are created by different agencies, updated on different schedules, and often require careful identity matching.

What counts as a public record?

A public record is information maintained by a government office or court and made available under applicable access rules. Availability varies by jurisdiction, record type, access method, and law. A commercial search may help locate candidate records, but the responsible agency remains the best source for verification.

Why a name is not enough

Many people share names. A possible match should be compared using available identifiers such as middle name, age or date of birth, address history, jurisdiction, and event dates. Missing identifiers increase uncertainty and should be stated clearly.

Explore the record types

Responsible next steps

Treat database results as leads, not automatic proof.
Compare several identifiers.
Confirm important information with the originating court or agency.
Give the subject a fair opportunity to explain disputed information.
Use a compliant screening service for regulated decisions.

General research is not regulated eligibility screening

CIAdata's general public-record reports are not offered for employment, tenant, credit, insurance, or other eligibility decisions governed by the Fair Credit Reporting Act. Read the regulated-screening notice before choosing a service.